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  • Gmail has a user base that is almost 20% of the world's population, and those 1.5 billion people have a lot of untapped email productivity potential.

  • That's why I set up a bunch of dummy

  • accounts to show you my favorite tips and tricks for Gmail.

  • Ok, how many people have their "real" e-mail

  • account and their spam e-mail account?

  • Like when you want to sign up for a

  • newsletter, but you don't want to see it

  • constantly. You can create separate e-mail

  • addresses using one main address just by adding a plus sign after your address.

  • So my address is

  • If I want to sign up for the CNBC newsletter, because why wouldn't I,

  • I just use

  • The newsletter will still come to my inbox,

  • but I can filter it out really easily so I don't get overwhelmed.

  • Gmail's filtering systems super detailed.

  • Basically, you can filter your emails on

  • almost anything within an email which is

  • helpful for categorizing and prioritizing

  • emails. Let's say I get a lot of emails from my family and they always sign off with 'love you'.

  • These are super important emails, but can be addressed at a later date.

  • You can set up a filter to put any emails

  • with 'love you' in them to skip your inbox and go right to your 'Family' folder.

  • You can follow up when you have the chance

  • and those emails aren't mixed in with your professional stuff.

  • This works super well with spam that Gmail

  • doesn't automatically filter out.

  • You can even create filters within an email.

  • Just click the menu button and select filter

  • messages like these.

  • I send a lot of emails after work hours,

  • which means I either have to put those

  • emails into a document or save them in my

  • draft folder and remember to send them the

  • next day during work hours, like we live in the Stone Age or something.

  • Now all you have to do is type out your message, click that little arrow next to the send button and pick a time to send it.

  • Similarly on mobile, just click the three dots next to the send button, tap 'send later' and pick your time.

  • But Google says that mobile features coming in the next few weeks.

  • OK, this one has saved me so many times.

  • See this,

  • 'Dear Dain, I'd like to discuss giving you a million dollars. Sincerely, Jade.'

  • I respond, 'Dear Jane, that's incredible.

  • I'm so happy to have the opportunity to receive a million dollars. Sincerely, Dain.'

  • I hit the send button, but I have a bad feeling about it.

  • I can hit 'Undo,' and the email will open back up for one last look.

  • I misspelled Jade's name and that might have hurt my chances at a million dollars.

  • Of course, this has tons of practical uses based in reality. To

  • turn on this feature, just go into your settings and set the duration of the undue

  • period. Mine is at 30 seconds, which gives me plenty of time to remove mistakes.

  • This feature came to our inboxes in Google's 2018 update.

  • It lets you hold off on replying to less urgent emails.

  • Say you get an email from a client saying

  • they don't have an answer for you right now, but to check back next week. Lest

  • ye forget to follow up, you can snooze the email until next week and it will pop back up in the top of your inbox.

  • Now, do you ever find yourself replying in the same way to multiple emails?

  • You can turn on canned responses to fly

  • through those repetitive emails. Go into your settings, click on advanced and enable canned responses.

  • Then once you've drafted your email, just

  • click the menu button in the compose window, click canned responses and save your template.

  • You can use those canned responses along with email filters to send automated responses.

  • Say you're hiring an assistant and receiving a bunch of application emails.

  • You can set a filter for 'assistant' and select your canned response, 'Thank you.'

  • Any email that has the word 'assistant' will be sent that thank you email.

  • This is less of a trick and more of a tip.

  • I've gotten so many confirmation emails and reservation emails from people with similar

  • addresses who just forget to put in the periods. Some email providers considered the period in the official address.

  • Google does not.

  • Use 'em, don't use 'em. It doesn't matter.

  • Now do you frequently email the same group of people. like for a team project?

  • You can compile those email addresses into a group in your contacts so you don't have to add all of those people each time.

  • For this one you're going to have to leave Gmail and go to your Contacts page.

  • There you can select who you want in the group and create a label for that group.

  • Just go to Gmail, compose a message and start typing the group name.

  • It will show up and everyone in that group will be emailed.

  • Here's another feature that rolled out in the 2018 redesign.

  • Smart Compose will predict what you're about to type so you don't have to type it.

  • See, I say things like, 'let me know if you have any questions,' and Gmail predicts this. So I just start typing and press tab for it to autocomplete.

  • And with an even more recent update, Google

  • said Smart Compose is even more personalized, predicting your next move with even more precision.

  • See, there's more to Gmail than meets the eye.

  • Play around with these and the many, many more features that are available on Gmail.

Gmail has a user base that is almost 20% of the world's population, and those 1.5 billion people have a lot of untapped email productivity potential.

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Gmail Tips And Tricks Including The New 'Schedule Send' Feature

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    Jessieeee posted on 2019/04/08
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