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  • Getting things done isn't working all day at 100 miles an hour.

  • Looking for ways to do less and get more done sounds a bit counterintuitive, but it actually makes a lot of sense.

  • And the following tips can definitely help you.

  • Suppose you've got a really important presentation to do.

  • It's the kind of task productivity expert professor Cal Newport says needs "deep work."

  • Deep work is your concentration sweet spot, where you can achieve most.

  • [Shut out the shallow.]

  • Smaller tasks like answering emails are "shallow work."

  • Try to be more conscious of what your shallow tasks are, and give yourself permission to block them out for a while so you can focus on the important tasks that require "deep work."

  • Lots of successful people have cut out the shallow to work more productively.

  • Bill Gates went to a remote cottage.

  • Others, like Maya Angelou, shut themselves away to write.

  • [Call it a day.]

  • For good productivity, be strict about when your working day is over, and when you get to the end of your planned work session, ease yourself into a more relaxed state and try Cal Newport's shutdown ritual.

  • Look through your unfinished work.

  • Write a short plan of how you'll tackle it tomorrow.

  • Then close that textbook or laptop and say something out loud like, "shutdown complete!"

  • It might sound silly, but it signals the end of your working thoughts for the day.

  • After that?

  • Have some fun.

  • Give your mind the rest it's earned.

  • [Find your top level goal.]

  • Businessman Warren Buffett's technique for getting people to focus on their most important goals was simple.

  • Write down in order the top 20 things you want to do in life, and then draw a line under number five.

  • Until you've done those first five, forget everything else.

  • For a more structured approach, organize your priorities by making a pyramid of goals, designed by psychologist professor Angela Duckworth.

  • Find the big thing that we could call your life's purpose, like inspiring others, or helping people in society.

  • Put that at the top.

  • On the next level, you'll have mid-level goals like passing an exam.

  • The goals below it should all feed into your top-level one.

  • They'll be smaller, more practical thingsperhaps writing an email, or doing some research.

  • If they don't help with achieving your top goal, then get rid of them.

  • You could make a similar pyramid with a more specific task at the toplike that big presentation.

  • Remember all the other to-dos should feed in.

  • [Make your breaks smarter.]

  • Let's get back to the big presentation.

  • It'll take a few hours to get it done properly, but in order to keep those stress levels at bay, try the Pomodoro technique named after a tomato-shaped kitchen timer.

  • Time-management guru Francesco Cirillo says that for every 25 minutes of intense concentration, you should take five off to do nothing at all.

  • The theory?

  • Tackling a big task in focused chunks with regular breaks gives the brain time to recover and keeps your productivity high.

  • In the five-minute breaks, don't jump on your phone!

  • Move around, stare out of a window.

  • A recent study showed that regular five-minute walk breaks improve people's mood, and even make them feel less tired and hungry at work.

  • And finally, if you really need to concentrate, find some pictures of kittens and puppies first.

  • That's right.

  • Research in Japan suggests that looking at cute baby animals brings out the natural caregiver in us, and improves our ability to focus on the details.

  • Turns out productivity can be cute, too.

  • Thanks for watching.

  • Don't forget to subscribe and click the bell to receive notifications for new videos.

  • See you again soon!

Getting things done isn't working all day at 100 miles an hour.

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B1 UK productivity deep work presentation cal newport task

How to be more productive | Productivity tips and hacks | BBC Ideas

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    Annie Huang posted on 2020/07/04
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