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  • (upbeat music)

  • - [Anne Marie] You're an InDesign user,

  • you've laid out a beautiful document

  • for your client and exported it to PDF,

  • maybe even sent it to print.

  • Like for example, this employee manual.

  • You give it to them and they say,

  • "You know what? We love it.

  • But we need an editable version in Microsoft Word.

  • Can you do that for us?"

  • If you have not been at the receiving end

  • of that request, get ready

  • 'cause it will come soon one day,

  • and you know, can you blame them?

  • A lot of users want to be able to edit

  • the beautiful things that you create for them in Word.

  • They think Word is for everything.

  • So maybe one day InDesign will allow you to export to Word.

  • It does not yet.

  • It allows you export text to Rich Text Format,

  • but it can't export everything toward,

  • like say, in this newsletter. City Cycling News.

  • Okay, so I'm going to show you here

  • how you can do it manually,

  • and then at the end of this video

  • I'm going to show you a couple commercial plugins

  • and a free service that you might want to consider.

  • Now, if your document is mainly text like this one,

  • then you are on Easy Street.

  • All you need to do is export it to PDF,

  • and export it from there to Word,

  • and I'll show you that in a second.

  • Now, if you have a document that's more highly designed,

  • with wraps and things and multiple frames per page,

  • you're going to take a little bit of tweaking

  • in the final result, but hopefully

  • your client will get that.

  • But both methods use the same thing.

  • Both methods, you export to PDF.

  • And then from Acrobat, you save out as Word.

  • So I've already exported both of these to PDF,

  • and I have them open in Acrobat.

  • Nothing special about the PDF format,

  • really, that you need to worry about.

  • Just have it open up in Acrobat.

  • So here's the Two Trees Manual, employee manual

  • and here's Cycling News.

  • Okay, looks exactly like in InDesign.

  • Let's do Two Trees Manual first.

  • to export to Word from Acrobat,

  • go to File, Export to Word.

  • Choose Word document, and then down here,

  • notice that there's a settings button.

  • Let me talk about that for a minute.

  • Your main thing is that do you want to

  • include flowing text or retain page layout?

  • You almost always want to choose retain flowing text.

  • You'd think maintain page layout,

  • but that can turn into a nightmare,

  • which I'll show you in a bit.

  • And then the other thing is

  • you usually do want to include images,

  • I would think, for your client,

  • to say "Yes, this is the exact same thing

  • that I did for you in InDesign,"

  • but you can choose not to include images.

  • I'm going to say retain flowing text, click Okay.

  • Now I have already done that,

  • exported to flowing text both of these,

  • so let's jump over to Word.

  • Here is Two Trees Manual as flowing text.

  • Looks pretty good, doesn't it?

  • Let me scale it back a bit so we can see more pages.

  • It looks really great, and in fact

  • even I think, I'm not sure what it did with the styles.

  • Some of the styles are still there.

  • Body text plus custom.

  • Now how the heck did that happen?

  • Well, this InDesign document was created from the start

  • from a Word file that was styled, and I'm guessing

  • that that information was retained when exported to PDF.

  • Let's take a look at the other document

  • which was Cycling News reflowable.

  • So here's Cycling News, a little bit more sketchy.

  • Let's zoom out a bit.

  • This wrap looks like it's working.

  • This one is not working.

  • All right, and this page something went blooey here.

  • I'm not quite sure.

  • Probably because we said reflowing.

  • If we look at it, let's open the document

  • where I said maintain the page layout.

  • Oh, this is the Two Trees Manual

  • maintain page layout, sorry.

  • This one, look at what's happening

  • when I click inside of a paragraph.

  • it has exported every paragraph

  • as a stand-alone text frame

  • that is anchored in the text flow.

  • Imagine if you had created your InDesign document

  • with one big text frame, and then every paragraph

  • was in its own text frame that you cut

  • and pasted into the big text frame.

  • That's how this is.

  • So that's why you usually don't want to do layout.

  • Let's take a look at what happens in Acrobat

  • if we export this guy as a Word document,

  • and we say that we want it to go to the desktop

  • and just change the settings to retain page layout

  • and click save.

  • You know, it's about the same.

  • Cycling is, it looks about the same.

  • Well, this page is a little better,

  • but if we click inside here,

  • every column is a separate frame.

  • And I don't even know if they're threaded.

  • I don't think so.

  • No, they're stand-alone.

  • So it's kind of a nightmare.

  • It's far better if it's mostly text, as you can see,

  • but that is the way that you would do it from InDesign

  • is you would export to PDF and then from Acrobat,

  • export it to Word.

  • Now there's a few different commercial services

  • you might want to check out.

  • Recosoft.com has a plugin called ID2Office

  • that has a free trial download.

  • You might want to try that.

  • I have not had excellent results from there,

  • but you do get more options

  • when you export to Word or PowerPoint.

  • Markzware has a product that purports to do

  • a better job of converting from PDF to InDesign

  • or illustrator, QuarkXPress, or Affinity for that matter.

  • I haven't tried that yet, but that could be cool.

  • And then there's a free service from NitroPDF.

  • You could just upload your PDF and say

  • that you want it as a Word file or any of these

  • and then they will email you the PDF,

  • ad that does a really nice job for free,

  • so that's pretty cool.

  • All right, now you know what's involved

  • If a client says, "I need to have a Word document

  • from your beautiful InDesign file."

  • You can do it.

  • (upbeat music)

(upbeat music)

Subtitles and vocabulary

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A2 export document layout exported page cycling

InDesign Tutorial - Exporting to a Word document

  • 14 2
    Summer posted on 2022/09/08
Video vocabulary

Keywords

multiple

US /ˈmʌltəpəl/

UK /ˈmʌltɪpl/

  • adjective
  • Having or involving more than one of something
  • Capable of handling more than one task or user at a time.
  • Consisting of or involving more than one.
  • Affecting many parts of the body.
  • More than one; many.
  • Having or involving several parts, elements, or members.
  • noun
  • Number produced by multiplying a smaller number
  • A ratio used to estimate the total value of a company.
  • A number of identical circuit elements connected in parallel or series.
  • A number that can be divided by another number without a remainder.
  • pronoun
  • More than one; several.
matter

US /ˈmætɚ/

UK /'mætə(r)/

  • verb
  • To be of great importance; to count
  • noun
  • Material all things are made of that fills space
  • Problem or reason for concern
scale

US /skel/

UK /skeɪl/

  • noun
  • Size, level, or amount when compared
  • Small hard plates that cover the body of fish
  • Device that is used to weigh a person or thing
  • An instrument for weighing.
  • A sequence of musical notes in ascending or descending order.
  • Range of numbers from the lowest to the highest
  • The relative size or extent of something.
  • Dimensions or size of something
  • verb
  • To adjust the size or extent of something proportionally.
  • To change the size of but keep the proportions
  • To climb something large (e.g. a mountain)
  • To climb up or over (something high and steep).
  • To remove the scales of a fish
wrap

US /ræp/

UK /ræp/

  • noun
  • Piece of clothing worn loosely on the shoulders
  • Thin bread filled with food and rolled
  • verb
  • To be or move around something
  • To cover something with paper or a cloth e.g. gift
exact

US /ɪɡˈzækt/

UK /ɪɡ'zækt/

  • adjective
  • Completely correct; accurate; specific
  • Precise; strictly correct or accurate.
  • verb
  • To get something, sometimes using force
version

US /ˈvɚʒən, -ʃən/

UK /ˈvə:ʃən/

  • noun
  • An account or description of a particular event or situation.
  • A particular form of something differing in certain respects from an earlier form or other forms of the same thing.
  • Different way that someone interprets something
  • New or different form of something
  • An updated form of some software
  • A translation of a text into another language.
imagine

US /ɪˈmædʒɪn/

UK /ɪ'mædʒɪn/

  • verb
  • To think creatively about; form mental picture of
  • Form a mental image or concept of something.
  • Suppose or assume something.
  • other
  • To form a mental image or concept of something.
  • To suppose or assume something.
trial

US /ˈtraɪəl, traɪl/

UK /ˈtraɪəl/

  • noun
  • Hearing and judgment of a case in court
  • A formal examination of evidence before a judge, and typically a jury, in order to decide guilt or innocence in a case of criminal or civil proceedings.
  • Act or process of testing or experimenting
  • adjective
  • Being made or done as a test or experiment
  • verb
  • To be made or done as a test or experiment
separate

US /'sepəreɪt/

UK /'sepəreɪt/

  • adjective
  • Being different from or unrelated to another
  • Not connected; different.
  • verb
  • To divide two things by being in between them
  • To stop living together as a couple.
  • To live away from your husband or wife
  • To move things away from each other
commercial

US /kəˈmɚʃəl/

UK /kəˈmə:ʃəl/

  • noun
  • Radio or television advertisement
  • A television or radio advertisement.
  • A television or radio advertisement.
  • adjective
  • Relating to or characteristic of commerce.
  • Concerned with or engaged in commerce.
  • Relating to an industry that produces goods or services for sale.
  • Of or relating to the media, especially television and radio.
  • Designed for or primarily concerned with financial success.
  • Designed for or primarily concerned with financial success.
  • Used for or intended for commerce.
  • Having value in terms of potential profit.