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  • (upbeat music)

  • - [Gini] 95% of the time instant search does what I need,

  • but occasionally I need a more powerful version of search,

  • and I have one called advanced find.

  • There are two ways to get to it.

  • First, if I'm here in search already,

  • I can go to search tools, advanced find.

  • I can also from anywhere in Outlook

  • hold control and shift and hit the letter F

  • and open the advanced find dialogue box.

  • Check it out.

  • So I can search here for messages,

  • but I can also search through

  • any type of Outlook item,

  • my calendar, which is appointments and meetings,

  • contacts, files,

  • and Outlook and Exchange notes and tasks.

  • I can search in my inbox,

  • but I can specify that I want to search somewhere else.

  • And if I click the browse button,

  • I get to multi-select in here.

  • So I can say search in my inbox and my sent items.

  • By the way,

  • if I believe that what I'm searching for

  • might have been deleted,

  • I can also search in my deleted items folder.

  • When I am searching my current mailbox here

  • with instant search,

  • it is not searching deleted items.

  • It's searching every other folder, but not deleted items.

  • So if I wanted to search through deleted items,

  • this is one way to do it.

  • This dialogue then,

  • once I've established my scope,

  • the type of items I'm looking for,

  • and where I want to search,

  • I have three tabs that allow me to build criteria

  • and they're held as I go from one tab to the next.

  • So my job is to work the messages

  • more choices in advanced tab,

  • until I have built what I'm looking for.

  • First I can search for specific words,

  • and if I've been in this dialogue recently

  • there'll be some words on the dropdown.

  • But if I were searching, for example,

  • for mobile solar I can do that,

  • and then I can specify,

  • do I want to look for it in the subject field,

  • in the subject field and the message body,

  • or in all the frequently used text fields,

  • and there are a fist full of these.

  • The frequently used text fields include

  • to, from, and so on.

  • As a matter of fact, if you want to see where that list is,

  • and I click in the instant search box,

  • click the dropdown,

  • and those are really

  • most of your frequently used text fields right here.

  • But Control + Shift + F,

  • I can also limit the search to the subject field,

  • subject field and message body,

  • to who it's from,

  • to who it was sent to.

  • I can specify sending scope.

  • I'm the only person on the to line.

  • Isn't that cool?

  • Sent only to me.

  • I'm on the to line.

  • There might or might not be other people there,

  • on the CC line, might be other people.

  • The time is originally set to none,

  • so when it was received,

  • and then you can set anytime,

  • yesterday, in the last seven days, last week, this week.

  • And if you want another choice other than these

  • wait till we get to the advanced tab.

  • But the default right now, none really is

  • it was received at any time.

  • If I go to more choices,

  • I can find based on particular categories

  • and other tags,

  • messages that are unread,

  • messages with or without attachments.

  • You may have used some of these options with instant search.

  • You can search and match the case of the search term

  • that you enter.

  • Then finally, you can search for items by size.

  • For example, if you know that you don't remember anything

  • about a particular message

  • except it had a really huge PowerPoint attached to it,

  • then what you could do is you could say

  • greater than and put in a number

  • that you think will filter out most of the other messages,

  • and then you could also specify some other criteria

  • about attachments, right?

  • Or you could say that actually has

  • one or more attachments as well.

  • Finally, we get to the advanced tab,

  • and here you can build

  • whatever super specific criteria you want.

  • So you could say, I know for example,

  • that this message,

  • the sensitivity of it was set to private,

  • and whenever you define criteria,

  • the next thing you need to do is add them to the list.

  • So you are building a set of criteria

  • through all of these tabs,

  • a message where I'm the only person on the to line,

  • and where the sensitivity equals private.

  • And when you have added all the criteria you wish,

  • you simply click find now,

  • and the search results, if there are any,

  • will be returned here.

  • I'm going to remove that sensitivity,

  • go back to I'm the only person on the to line,

  • and I'm going to search for the words mobile solar,

  • and now click find now,

  • and notice this is what my search results look like.

  • Why did I only get one this time?

  • Because I said I'm only looking

  • for these two words in the subject field.

  • If I want to create a new advanced search after this

  • I can click new search.

  • If I simply close this dialogue,

  • and if I then open the dialogue box again,

  • Control + Shift + F,

  • it's been cleared out.

  • This search is gone.

  • So whatever searching I want to do while I'm there,

  • I should finish it all at one time

  • so that I can then click find now

  • and execute my advance find.

  • (upbeat music)

(upbeat music)

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