Name: Emails in English - How to Write an Email in English - Business English Writing
Uploaded: 2021-06-11T03:21:06.000Z
Duration: 16 min 50 s
Description: Thousands of YouTube videos with English-Chinese subtitles! Now you can learn to understand native speakers, expand your vocabulary, and improve your pronunciation...

To-infinitive

In this lesson, you can learn how to write an email in English.

Are you worried that your emails aren't clear, or that you make mistakes in English?

In this lesson, you can see a how to write clear, natural-sounding emails easily and

We'll show you how to write an email in English from beginning to end, in simple,

clear steps that you can follow right now!

With emails, you can start like a letter.

However, emails are generally much less formal than letters.

Use a greeting with 'dear' only if you're writing something formal.

Many emails start with hello, or hi plus the person's name.

In many business emails, you'll follow the greeting with something like:

In business emails, these are simply polite phrases, and they don't generally need an

For more informal emails, you can start with just the word hi or hey, plus a comma:

You can also just write the person's name plus a comma.

This is a more professional style, even though it's more informal.

For a very informal email, you might not need a greeting at all.

This is also true if you're sending several emails to the same person in a short time:

you don't need to write a greeting every time.

For very formal emails, use a greeting with dear plus a name, like a letter.

For most everyday emails, use either hello or hi plus a name.

For less formal emails, use hi or hey without a name, or don't use a greeting at all.

After your greeting, you should explain why you're writing.

If you're writing to someone who receives hundreds of emails every day, you need to

Someone who's very busy won't spend a lot of time trying to work out what you're

I'm writing regarding the issues we've been having with our database system.

I wanted to follow up on our meeting last week and confirm our plans for this month.

I would like to ask about the new budget and whether this will affect our department.

In a more informal email, you wouldn't use a phrase like this.

You might ask a more direct question or make a direct statement, like this:

Do you know when the database issues will be fixed?

How will the new budget affect our department?

If you're writing because you want to find a solution to a problem, here are some useful

I'm concerned about… or I need to bring something to your attention.

I'm concerned about the number of sick days staff have been taking recently.

I need to bring something to your attention: using outdated software puts us at risk of

Imagine that you're writing an email to your manager, colleague, or client.

You need to write an appropriate greeting, then write one or two sentences to explain

After you introduce why you're writing, you need to add more details and supporting information,

so that your reader understands the situation you're describing.

This will make your email clear and easy to follow.

First, ask yourself what the person you're writing to needs to know.

No one wants to read a very long email, and it's hard to make yourself clear if you

So, try to limit yourself to two to three sentences.

I'm writing regarding the issues we've been having with our database

Both clients and staff have been experiencing severe problems for several days now.

We are unable to update records or access information on customer interactions.

This is costing us large amounts of money, both in time spent trying to fix the problem,

Staff in the IT department have taken a total of 44 sick days so far this month, compared

to a total of 23 for last month, and just 18 for the previous month.

This is affecting productivity, and also placing a lot of stress on the employees who do come

In both cases, you're writing to describe a problem.

Your first sentence introduces the problem, and then your next paragraph gives more details.

You can see that in both examples, we use just two sentences, but you can include a

lot of useful information in two sentences.

Subtitles ListPlay Video

Emails in English - How to Write an Email in English - Business English Writing

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