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  • - Hey everyone, it's your girl Jenn

  • and today I'll be sharing with you how I organize my life.

  • I am a Virgo so I love structure and productivity

  • and so I wanted to share with you guys

  • how I'm able to balance my lifestyle,

  • because my life, if I am not on top of it,

  • I could easily get lost in the sauce.

  • So I wanted to share with you some tips

  • that I commit to and practice daily

  • and hopefully they can help you.

  • So let's get started.

  • My first tip is to write everything down.

  • I've said this in the past

  • but your mind is a terrible office.

  • There have been so many times

  • when I'm driving and I'm like, ooh I should do that

  • when I get home, and if I don't write it down

  • I'll get home and I'll be like what was I supposed to do?

  • And that is something that I absolutely want to avoid.

  • So set some time out and write

  • everything that you need to do.

  • I like to start off by listing short term tasks

  • like washing your car, taking a pet to the groomers,

  • eye appointments, groceries, laundry,

  • you know the drill, just things to make your home

  • a happy functioning place.

  • Then I'll go in with my work to do list

  • and I'll just rattle off the things I need to do for that.

  • You can use this section for school if you're studying

  • or anything you just need to do for work.

  • Then I have my social responsibilities

  • and these are activities that maintain my friendships.

  • And my new category is for the wedding.

  • I got a lot of stuff I need to do until the big day

  • and yeah I gotta keep myself accountable to finish these.

  • Then if you have some time,

  • start writing your long term goals.

  • These things are less urgent so that way

  • you can kind of like, put them on the radar

  • and you can start building yourself to plan for the future.

  • And I think it's so good to physically

  • write everything in front of you

  • because when you see it, it seems a lot more attainable.

  • So my next tip is to prioritize and schedule.

  • Once you've dumped out everything

  • you should start looking at the tasks

  • and see if they're urgent or if you can do them

  • in the next few days.

  • So I religiously use the iCal app,

  • it is honestly a godsend for me.

  • And I'm just gonna pull up an old month just for

  • privacy reasons.

  • But as you can see, I literally dump everything into here.

  • I am a little bit too lazy to categorize everything

  • because the second something comes in

  • I just like, put it on my phone.

  • For me something that is urgent would be

  • writing a video treatment.

  • A video treatment is basically like an outline

  • for every video and if I don't have my treatment

  • I can't film and I can't show my team

  • what we're making that week.

  • So it's very very important for me to get that done always.

  • So I'll go in and start prioritizing

  • and scheduling what task goes in what day,

  • if its Father's Day coming up I'll schedule in

  • to get a gift a few days in advance.

  • At the beginning of every month

  • I'll also go in and make a deadline

  • to turn in a monthly list to my team.

  • I always try my best to work in advance because

  • I do not work well under pressure.

  • I need to plan accordingly, like ahead,

  • so that way when the day comes I'm not flustered,

  • I'm not like unpleasant, it's just ready.

  • And I like the feeling of being prepared.

  • And this is like an extra step that I do

  • that's not necessary but every night before

  • I got to bed I'll use my happiness planner.

  • Even though everything's in my iCal

  • it just feels good to me to write everything I need to do

  • the next day.

  • I find that it just mentally prepares me

  • and it releases a lot of my anxieties about

  • what I need to do the next day.

  • I feel like I'm like releasing it when I write it down.

  • And when I wake up the next morning

  • everything is written out for me

  • and I just feel like I can plug away.

  • So when I start my day I like to knock out the thing

  • that I dread the most, and for me that's working out.

  • Like I'm never excited to go work out,

  • but I know I just have to push myself

  • and freaking do it, so that way I can just cross it

  • off the list and then the second thing that I'll knock out

  • is the most mentally exhausting thing.

  • And for me that's usually filming or writing a treatment.

  • Once I finish that, the rest of the tasks

  • seem like a breeze, it's like oh laundry,

  • okay I can mentally check out for that.

  • And so everything is just downhill

  • once you knock out the hardest things first.

  • My third tip is to commit and honor your deadlines.

  • If you say you're gonna do something that day

  • you need to do everything in your power to push through

  • and make that deadline.

  • I've got a lot of people relying on me

  • so if I selfishly not do something when I said

  • I was gonna do it, it kind of pushes back

  • the entire schedule and the flow of the entire project.

  • Every time you follow through with a task or something

  • that you need to get done, that in itself

  • becomes a habit, and that's a good thing to have

  • because you just become a more reliable person.

  • It's all about forming these productive habits

  • that are just gonna help you out in the long run.

  • So one thing I like to do to make sure

  • that I finish everything on time

  • is to never overwhelm myself

  • with too many things in one day.

  • It's impossible to do like 18 things in one day.

  • I normally have like a five or six activity list

  • every single day

  • and if I end up crossing those out,

  • then I'll dip into the next day and like

  • take a couple tasks off from there.

  • Regardless you just want to be able to

  • make it a discipline to show up for yourself

  • every single day.

  • If you want to be a reliable person

  • you have to push yourself to make these commitments.

  • You are the most important person in your life.

  • So don't flake on yourself, be able to count on yourself

  • to make sure you get things done.

  • My fourth tip is a sense of urgency.

  • One of my favorite podcasts is called How I Built This.

  • And it's basically a podcast where successful entrepreneurs

  • come in and they explain how they were able to build

  • their empire.

  • And in one episode the owner of 5-Hour Energy came in

  • and he was asked what are the three things

  • you need for success?

  • And he said common sense, determination,

  • and a sense of urgency.

  • And urgency is huge because that means you do not fall

  • under the trap of procrastination.

  • Procrastination is such an indulgent emotion.

  • You're literally frittering away hours on like

  • social media, and TV, or whatever junk

  • when you could be using that time to better yourself.

  • When I set out to do something I will block everything out

  • and just focus at the task at hand.

  • Like social media, like Instagram, Facebook, Twitter,

  • YouTube, scrolling through that wastes so much time.

  • And so I like to just shut everything off.

  • Like I don't give myself a choice.

  • But to just focus on what I committed to.

  • When I need some extra motivation to focus

  • I'll bring out my time timer

  • because I know that the hardest part of a task

  • is starting it, and I know once I pass that 20 minute mark

  • I'll be good.

  • So I'll get the time timer, I'll put it to 20 minutes,

  • and like the first five to 10 minutes are really hard

  • because you're like resisting.

  • But if you just push yourself by like the 15 minute mark

  • you'll be in the zone.

  • And a lot of times the 20 minute timer will go off

  • but I'll still be like typing away, getting everything done,

  • because I'm in the zone and that

  • is the place you want to strive to be.

  • So my last tip is to reflect and refine.

  • Every good system needs some maintenance now and again.

  • So go in and see your list, cross out the things

  • that you've done and kind of shift things around

  • if you need to move things around, you know?

  • Life is flexible and there's gonna be

  • a lot of days where you don't get everything

  • that you need to get done.

  • So just make sure that you flip things around

  • and set yourself up for success.

  • I love doing this at night.

  • Again, I've talked about my happiness planner

  • but I'll just cross the things that I did

  • and I love that there is like a little section

  • where you write down what you're grateful for

  • and or just like, you could write down some

  • highlights that you had today.

  • And I like having those little moments in my memories.

  • Because it's those little things that really count

  • at the end of the day.

  • So those were all my tips on

  • how I plan and organize my life.

  • If you guys would like to share any productivity tips

  • or if you want to explain what structure works

  • for your life, I would love to read about it

  • in the comments down below.

  • I am all about, you know, improving myself

  • and any extra tips would be gladly appreciated.

  • I want to thank you guys so much for watching

  • and I'll see you guys in the next one.

  • Bye!

  • (soft music)

(soft music)

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A2 US day write treatment urgency urgent timer

How I Plan & Organize My Life

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    yunni0817 posted on 2018/07/09
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