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  • Hi everyone thanks for clicking, I am Niharika and I am back with a new lesson for you. I today's

  • we are gonna learn "Different ways to sign off an email".

  • So, what exactly sign off means, the sign off, well there's another

  • term in English for sign off, that's valediction

  • and valediction or sign off means the way you conclude your email, a message or even

  • a letter. So it's very important for you to sign off correctly because most of us are

  • into emails, right? and you know it reflects your relationship with the person that you

  • are writing to. So the correct ways of signing off, that's what we are gonna learn in today's

  • lesson, so before looking at different ways, we are gonna look at some tips, so the first

  • one is - Don't conclude with quotes. Now many of us love to conclude our emails with these

  • motivational quotes. Yes it is nice to read quotes online or some messages or some quotes

  • that you receive on your mobile phone, it's nice to read it, but adding it as a sign off,

  • well it's not a great idea because it kind off adds too much of drama in your email and

  • it kind of wastes the person's time, the reader's time, so do not conclude your email with quotes,

  • with motivational, inspirational quotes, not required. The second tip that you really need

  • to keep in mind before signing off an email is " avoid adding too many details" Well there

  • are so many emails that I come across personally where people add too many details while signing

  • off, like their name, their contact information, their home address, their office address,

  • do you really think that's important? Well it's not, so just keep it very simple , the

  • details that you can include while signing off is your Title, that's your designation

  • and your contact information, that's your mobile phone no and that's about it, just

  • keep it simple and small. The third thing that you need to keep in mind is " Don't include

  • sign offs in a thread" Now a thread, a thread is when you start writing an email , you send it,

  • the person reads it and replies to you and then you send another email,

  • so there's constant exchange of email, so that's a thread. So not every time you gonna add sign offs

  • to your email, for example you have exchanged around 10 emails, the only first email should

  • have a sign off and that's about it. You need not add sign offs on every email, okay. So

  • these are the tips you need to keep in mind and now let's have a look at different ways

  • of signing off. The first one 'Regards', Regards is very simple and very common, you can use

  • it for your business emails and also when you are writing to your friends and family.

  • So regards indicates affection and sentiments of esteem, now many people also add words

  • like - Kind, like kind regards, warm and best, okay so depends on the relationship that you

  • share with the person that you are writing to. You can choose one of these words correctly,

  • so either it could be just simple regards or it can be Kind regards, warm regards or

  • best regards and then you add your name, okay, for example - Best Regards , Niharika that's

  • a simple sign off for the person I am writing to. Another type of sign off is " Thank you

  • so much" now this expression, of course is when you are expressing gratitude, now maybe

  • your client or your colleague or person with whom you share business relationship has put

  • in some efforts or has done something really nice for you or maybe solved a problem that

  • you are facing, it can be for anything that you really want to thank that person for doing

  • this. So, this is just a perfect sign off when you want to express gratitude, thank

  • you so much and then you write your name. So use this when you are thanking someone.

  • Again this phrase or this sign off can be used in business emails and also in informal

  • emails. Another one is " Looking forward" Now looking forward, this sign off is used

  • when you are eager to meet that person you are writing to, probably you are seeking for

  • employment, so you are sending your resume , you are sending a cover letter, you can

  • end a cover letter by this sign off, which is looking forward, also if you are fixing

  • an appointment with someone, maybe your business partner or maybe your client, you are writing

  • an email to fix an appointment, then use this sign off - looking forward - it's just expresses

  • that you are really eager to meet this person. Another one that I have for you here is " Sincerely yours,"

  • Now "sincerely yours" is extremely formal and it's quite old fashioned as well but it

  • is perfect for the corporate world, so if you are writing a business email then stick

  • to this - sincerely yours. So sincerely yours is a perfect formal sign off. Let's have a

  • look at another oneCheers!”, now cheers! is of course a salutation before drinking,

  • but it can be also used as a sign off, if the subject of your email is something celebratory,

  • maybe your colleague just informed you that the company's sales are excellent this year,

  • then of course , it's time for celebration right? and you are just been informed, so

  • you can sign it off by saying Cheers! Or if your colleague just informed you about his

  • promotion and you are congratulating your colleague, then you can sign it off by writing

  • cheers! So, use this when something or the email is celebratory okay. The next one that

  • I have for you is Ciao, now ciao is actually a good bye in Italy. So Italians do not say

  • bye or good bye, they use the word Ciao, so ciao can be used for informal emails only

  • when you are writing to your friends and family, use the sign off ciao right? And then the

  • last one that I have for you is XOXO, now many people have no clue what exactly this

  • means because there are friends and family members who either conclude their message

  • or their emails with XOXO and then you get confused, what exactly XOXO really means.

  • So XOXO actually stands for Hugs and Kisses, so again do not use XOXO for your business

  • emails, stick to informal emails with this sign off XOXO, which actually means Hugs and

  • Kisses. So these are some sign offs that you can use, couple of them for the business world

  • and couple of them for informal writing. So hope these phrases are helpful to you and

  • also make sure that you go through these tips before signing off an email. So this brings

  • me to the end of the lesson and I am leaving you with really funny and hilarious sign offs

  • which I have personally encounter, go ahead and check them out and I hope you really enjoy

  • them, I will be back with a new lesson, till then take care.

Hi everyone thanks for clicking, I am Niharika and I am back with a new lesson for you. I today's

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A2 US sign email writing signing ciao offs

Business English Lesson - Best ways to sign off an Email. ( Email writing tips)

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    噹噹 posted on 2016/01/14
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