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  • Steve Dotto here and today’s topic, I’m really excited about: mind mapping. Weve

  • all done it usually in a collaborative environment. Mind mapping is when we take our ideas and

  • we put them into a document of some sort, usually on a whiteboard where you take a project

  • or a process that were working on with several other people and we write it all down

  • with felt tip markers and we create connections, milestones, key features or key things that

  • have to happen. That document is called a mind map. It’s basically a visual representation

  • of our ideas, of our processes. Now there are some tremendous software tools

  • that will help us create really elaborate mind maps and allow us to interconnect those

  • mind maps with our other productivity tools. One I’ve used for many years is Mind Manager

  • from the Mindjet folks. It has gone through many iterations. It’s now a software for

  • a service application for which you pay a monthly subscription fee and they have Cloud-based

  • storage of all your maps. I’m going to show you that in a few moments. Another one that’s

  • available online is this one called MindMeister which I’ve been playing with a little bit.

  • I’m not quite as familiar with it but it looks like a tremendous service as well. Now

  • both of these applications, you can use on your desktop but you can also use on your

  • mobility devices, store all of your different mind maps in the Cloud so theyre very much

  • a Web 2.0-type of application. Let me show you how Mind Manager works. What

  • I’ll do is I’ll start with a new document. I’ll work from a template at this point.

  • Basically, theyve got a whole series of different templates in Mind Manager that allow

  • you to choose a rough structure. It gives you an idea of the sorts of things that you

  • can do. Weve got organizational charts, project timelines, and status reports. So

  • theyve got all sorts of different types of projects already kind of roughed out for

  • you so you can see all of the key areas. Going through these different templates will

  • give you a really good understanding of what you can do with an application like Mind Manager.

  • You have communication lines. Youve got strategy sessions. So you can use any of these

  • different templates to create a mind map. If you don’t want to, you can just start

  • with a blank one and choose that. Simplicity is the name of the game here.

  • You just type in your central topic of your project and then what happens is you create

  • links between this central project and the different things and the different ideas that

  • have to happen. You can use the tools here in the menu bar to insert. Youll very quickly

  • develop skills for using all of the different keyboard shortcuts in this but basically,

  • what were going to do is were going to create a subtopic for this which now you see

  • creates a little relationship. Then you put in the information of what your second topic

  • is going to be all about and you basically start to create some structure here.

  • Let me show you a map that I’ve already started on. I do a little bit of publicity

  • work for a local theatre company. What I thought might do is I put together this little mind

  • map which walks us through the publicity process so I can tell each of the different production

  • managers for each of the plays that comes through this little theatre what we do and

  • what the schedule is for different things that have to be done in order for us to properly

  • publicize their production. This is a great example. This is something that is a dynamic

  • document that I can refer to, I can build on, and I can create resources within. It

  • just ends up being a real benefit to both myself and to the different productions that

  • come along. If we take a look over here on this side,

  • youll see I’ve got an area where I have to have all the photos taken. I’ve got publicity

  • photos that have to be taken and then dress rehearsals that have to be taken. I’ve got

  • what happens on the website with the audition announcement, publicity photos have to be

  • put up on the website, and the newsletter has to go out. So I’ve got all these different

  • processes. Now some of these things have to relate to

  • each other. For example, publicity photos have to be taken very early in the process

  • so that we can use them. So I can actually by right-clicking my mouse here, create and

  • insert a calendar event for when the publicity photos have to be talked. Watch what happens

  • when I do that. Up comes a little dialog box that says what is the event title? I’m going

  • to say photo shoot and I’m going to put it in at the theatre, then I can add different

  • notes. I’m actually going to make that for today so I can show you some other cool features

  • of the software. Once I say okay, now this becomes an item

  • that has to be done and you see there’s a little bit of a call out here. You will

  • also notice here on my map that I’ve got a new appointment in my calendar because,

  • indeed, this connects directly with our calendar app and that photo shoot has been brought

  • in and made an event within my calendar. That’s what I’m talking about as far as interactivity

  • goes between your different productivity apps and an application like Mind Manager. It talks

  • to our calendar, to our email, to our contact list. This will allow us to basically leverage

  • all of those different assets as we create these different projects. Now that is one

  • of the things that you will do. Now you can minimize this window so you don’t

  • see it. If you need details, you click the plus sign and you can see all the details

  • so you can view the map as the map gets more and more elaborate. You may only want the

  • main topics to be shown. So youve got nice control over the view.

  • The other thing that you do a lot is you create linkages between things. For example, if you

  • stay within this idea here, once those publicity photos are taken, they have to be put into

  • the website. I can actually click here on the publicity photos. If I right-click my

  • mouse, I can create a relationship between this item, the publicity photos, and the photos

  • that have to go into the website. So visually looking at this mind map now, anybody who’s

  • just looking at it can see oh, once the publicity photos are taken, they have to go over here

  • so we can see the relationships building up. As I’ve said, this works tremendously well

  • just building out projects. You can do it individually. You can do it collaboratively

  • with others. There is a huge variety of different tools that I haven’t even begun to delve

  • into where you can add notes, you can add hyperlinks, and you can add video. You can

  • use the mind map, take different elements on the mind map, and export it into some slides

  • so you can use it as a slide show when there’s a presentation to explain your idea to others.

  • You can use mind maps as the basis for a timeline, for project management. So youve got lots

  • of different ways this becomes the base for all of your projects.

  • Now I did mention that this also works in the mobility world and here’s one of the

  • other things that I really like about this. Once I’ve saved this map–I’m just going

  • to save it right now–I can take this map and if I’m out in the field and I’m at

  • the meeting and I’ve got my iPad, I can access this same map on my iPad. Let me show

  • you that right now. Okay, I’ve got my iPad displaying here now and I want to go into

  • the Mindjet Mind Manager app which I have downloaded onto my iPad. It’s also available

  • for Android. It’s also available for iPhone. It is a free download which when we put it

  • onto our device, we rely on the Cloud storage to be able to access all of the maps. So I’m

  • going to go here into the storage area and I’m going to go in to my account and there

  • are the different maps that I’ve been working on. There’s the publicity map that we were

  • just working on and there I can see it on my iPad.

  • Now I can actually check this out, which is a fairly cool process, which means that I

  • now have editing control and I can edit it on the iPad if I choose. I don’t really

  • love editing these maps on the iPad because I find the tools are that much more robust

  • on the desktop computer so I’m much better at editing on the computer. But the beautiful

  • thing of using a mind map on your mobility device is it is a map so if youre sitting

  • in a meeting, if youre going through the process, you can open it up and use it just

  • as the map where you can go through and you can say well, what do we have to do here?

  • Who has to be responsible for this or the other thing? And as I’m working through

  • the information with the different people from the production team, I’ve got all of

  • my resources here and available to me. I don’t have to say what’s in this document, what’s

  • in that document, or have to work my way through it in that way. All of the different key information

  • is available here on my mobility device. The last thing that I want to talk to you

  • about today is the pricing and let us jump in and take a look at how much it costs for

  • these apps. The folks at Mindjet have two different models. They have a web-only version

  • which is $15 a month and their full desktop version is available for $30 a month. You

  • can see all of the different features, the differences between the web and the desktop

  • features. To be honest, I think you just want the desktop version, the full version of this.

  • If youre going to use this tool, youre going to use it to its fullest extent and

  • the desktop version is definitely what you need. As I mentioned, it’s available also

  • for free download for the iPad and for the iPhone.

  • As far as competition is concerned, the MindMeister app that I have been playing with is completely

  • web-based. It’s a little lighter as far as its feature set but still pretty darn good

  • and it’s available for as little as $4 or $5 a month, $10 a month, up to $15 a month

  • for business accounts. It is also available on the iPad and then other platforms such

  • as Android as well. I find mind mapping to be a creative process.

  • When I sit down and I’ve got a new project facing me, the way that I approach the very

  • first stages of trying to create a representation in my mind of what the project might look

  • like is I create a mind map. It gives me inspiration. It allows me to retain things and remember

  • different items as I create them so that I don’t worry that theyre lost, theyre

  • not written down in a variety of different places, and ultimately, it gives me a roadmap

  • to success if indeed that project or that venture is going to be successful.

  • I hope you found this particular video to be useful to you. If you have, why don’t

  • you click on the Like for us. I would like it if you Liked our video. I’m Steve Dotto.

  • Thanks for spending time with us today. [END OF AUDIO]

  • Steve Dotto0How to Use Mind Mapping0September 29, 2012

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Steve Dotto here and today’s topic, I’m really excited about: mind mapping. Weve

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How to Use Mind Mapping

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    嚴年豪 posted on 2014/07/14
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