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  • many features in office, including Excel, are geared towards saving and sharing your files online.

  • This is done through one drive on online storage space for your documents and files that lets you access them even when you're away from your computer.

  • If you want to use one drive, make sure you're logged into Excel with your Microsoft account.

  • First, let's take a look at the regular Save Command on the quick access toolbar.

  • Just click, and if it's a new workbook, you'll be taken to the backstage view where you can choose where to save your file.

  • For now, let's save it to our computer.

  • Click the browse button to choose a location for your workbook, then enter a file name and click save when you're done.

  • Now, you can save it anytime by clicking the icon.

  • If you want to save a different version, maybe in a different location or with a different file name, you could go to save as in the backstage view and follow the same steps again.

  • You'll have the option of saving toe one drive or to this PC.

  • But if you primarily save files to your computer, you may want to change the default setting, so this PC is always selected.

  • To do that, click options in the backstage view, then select Save in the Left pane.

  • Now check the box that reads Save to Computer by default.

  • When you're done, click OK.

  • If you ever forget to save or if your computer crashes while you're working, don't worry.

  • The auto recovery feature saves a backup copy of your workbook automatically to recover an unsaved file.

  • All you have to do is reopen Excel and the document recovery Pain should appear on the left.

  • Here, you can access any recovered versions of the file by default.

  • Excel Auto saves a backup copy every 10 minutes, so if you're working on something for less than 10 minutes, you may not be able to use this feature.

  • You can also export your workbooks into an alternate file type by clicking export in the backstage view.

  • Exporting as a PDF is a good choice if you need to send a workbook to someone who doesn't have excel.

  • This format lets them view, but not edit the workbook.

  • Using a free program that anyone can download under change file type, you can access several other formats depending on what you need.

  • For example, if the person you're sharing with uses Excel 2003 or earlier, you'll need to send them an Excel 97 to 2003.

  • Workbook instead to share your workbook with others, click the share button in the top right corner.

  • Next, you'll have to upload your workbook toe one drive, so click on the option associated with your account.

  • Once it's uploaded, you can email an invitation for others to view or edit the file.

  • There are more ways to share at the bottom of the window, like attaching your workbook to an email or getting a shareable link.

  • If you have office 3 65 you can use the auto safe feature.

  • Once you upload your workbook toe one drive.

  • Whenever you make a change, it will automatically save your file.

  • However, if you want to disable this feature, click the button in the top left corner.

  • Keep in mind that if you deactivate auto saving, you'll need to click the save button every time you want to save.

  • With so many options, how you save and share your workbook is up to you.

  • Whether it's exporting, your file is a pdf or sharing your workbook online.

  • G C F.

  • Global.

many features in office, including Excel, are geared towards saving and sharing your files online.

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B2 workbook save file excel click backstage

Excel: Saving and Sharing

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    林宜悉 posted on 2020/10/24
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