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  • Hello everyone, and welcome back to English with Lucy.

  • We've spoken about writing a wonderful CV,

  • but alongside that you will most likely need a cover letter.

  • Some people consider a cover letter to be pointless,

  • but I think it's an extra opportunity to persuade

  • a recruiter to give you a telephone interview.

  • Some recruiters may receive hundreds of applications a day.

  • So your cover letter gives you a chance

  • to stand out from the crowd.

  • In this lesson, I'm going to tell you

  • everything you need to know about writing

  • the perfect cover letter.

  • Let's get started with the lesson.

  • Now a cover letter should be an A4

  • piece of paper or a document.

  • To start, you will need to include your name,

  • your contact details, the date,

  • and the recruiter's contact details as well.

  • Even if you are emailing a cover letter,

  • it needs to be written as a formal business letter.

  • Always send it as a PDF file, as you don't know

  • whether the recruiter will be using Windows or Mac,

  • and a PDF will open on both

  • and the formatting will stay the same.

  • It should be no longer than one A4 page.

  • And I advise a maximum of four paragraphs.

  • Start with your name, address, and contact details

  • in the top right hand corner.

  • Make sure your details are sensible.

  • Email addresses like crazybabe[email protected]zmail.com

  • won't make you look very professional.

  • Underneath on the left, you should write

  • the company address and the date.

  • Now let's talk about appropriate greetings

  • for your cover letter.

  • When you're doing your initial research,

  • try to find the name of the hiring manager

  • or whoever will be reading your letter.

  • This way, you can make your letter a lot more personal

  • and it will prove that you're a determined candidate

  • who wants this job specifically.

  • If you aren't sure of gender, just write their full name.

  • Make sure you check your spelling,

  • because misspelling their name will cause them

  • to disregard your application 99% of the time.

  • If you can't find their name or if you aren't sure

  • about their name, you should instead start with,

  • "Dear Sir or Madam," or, "Dear Hiring Manager,"

  • or, "Dear Recruiting Manager," or even,

  • "Dear Human Resources Professional".

  • Just avoid, "To Whom It May Concern,"

  • as it's a little outdated.

  • Now let's talk about the first paragraph.

  • The first paragraph needs to include

  • why you're writing the letter and the position

  • that you're applying for.

  • You should also mention where you found the position

  • and the fact that your CV is attached.

  • At the end, you can add a little extra about yourself

  • that you couldn't share in your CV.

  • For example, I am writing to apply

  • for the role of account manager, in response to the advert

  • posted on the Seed Jobs platform.

  • Please find my CV attached alongside this cover letter.

  • Having worked in the agricultural industry for five years,

  • I'm very excited about the prospect

  • of working with a company that has such

  • a strong focus on sustainable food.

  • Let's discuss the second paragraph.

  • Now that you've introduced yourself

  • and established your enthusiasm,

  • in the second paragraph, you can discuss

  • your most relevant experience and talk about

  • the specific qualifications and skills

  • that make you the perfect candidate.

  • In this paragraph, you need to sell yourself,

  • something we talk about in another lesson.

  • Make sure you're not just repeating

  • what you've put in your CV.

  • You want to add something extra while still emphasising

  • your skills and experience.

  • Let's talk about your third paragraph.

  • The main goal of your closing paragraph

  • is to thank the employer for their time and consideration.

  • You can also use this paragraph to justify

  • any major gaps in your employment history,

  • sum up your qualifications, and express an interest

  • in continuing to the next stage in the hiring process.

  • You could also show your availability

  • for a callback and an interview.

  • Before you sign off, you should try

  • to promise more information.

  • For example, I would love to show you

  • my award winning design portfolio,

  • or I would like the opportunity to show you

  • how I increased the productivity by 23%.

  • Just be prepared to fulfill any promises in the interview.

  • Now, let's talk about an appropriate sign-off.

  • You should end your message with a formal closing

  • such as Sincerely, Regards, or Best regards.

  • If your closing contains more than one word,

  • capitalise only the first word, as in Best regards

  • or Yours sincerely.

  • Be sure to put a comma after your closing.

  • On the next line, you need to write your full name

  • and then you need to write your telephone number

  • and your email address on separate lines after your name.

  • Although you will have already put your contact information

  • at the top, it's important to remind them.

  • Including it again makes life easier for the recruiter.

  • Now, we're going to be looking at cover letter grammar.

  • My first grammar tip is to avoid

  • contractions where necessary.

  • I'm or I am, don't or do not, I'd or I would.

  • So how do you know if it's okay

  • to use contractions in a cover letter or not?

  • Well, it depends on who's likely to read it

  • and the job that you're applying for.

  • You want to demonstrate that you're a good fit,

  • and a good way of doing that is to match

  • the communication style of the employer

  • in your cover letter.

  • You should always use full sentences.

  • Bullet points are for the CV.

  • Full sentences are for the cover letter.

  • You should avoid the passive voice

  • and use the active voice most of the time.

  • An example of the passive voice is,

  • "A promotion to supervisor was awarded to me

  • "after only one year."

  • The active voice: "After only one month,

  • "I earned a promotion to manager."

  • The passive voice: "Loyalty was recognised

  • "as one of my strengths."

  • The active voice: "I am very loyal."

  • Now let's discuss the vocabulary

  • that you should and should not use in your cover letter.

  • Firstly, don't use any slang.

  • This is a formal business letter.

  • You should also try to use key words from the job advert.

  • Additionally, you should use powerful verbs and adjectives.

  • I'm going to give you a list of weak verbs

  • and the powerful verbs you could use instead.

  • Number one, instead of get you can use receive.

  • Number two, instead of give you could use provide.

  • Number three, instead of help you could say assist.

  • Four, instead of answer you could try reply.

  • Number five, instead of choose you could say select.

  • Number six, instead of saying talk about

  • you could use discuss.

  • Number seven, instead of to make sure

  • you could say ensure.

  • And number eight, instead of to tell

  • you could use to inform.

  • Lastly, before you send off your cover letter,

  • you need to check is everything attached?

  • Is your CV there as well?

  • Is everything proofread?

  • Are there any spelling mistakes

  • or are there any grammar mistakes?

  • Right, if you follow all of my tips,

  • you should have a really clear and concise cover letter

  • that should make you stand out amongst the crowd.

  • Okay, now it's time for a quiz.

  • Correct the following sentences in the comments down below

  • using what you've learned in this lesson.

  • There are also some further grammar mistakes.

  • I'll be looking out for correct answers,

  • but please feel free to correct each other.

  • Number one, "To Whom It May Concern,

  • I'm interesting in this job."

  • "To Whom It May Concern, I'm interesting in this job."

  • Number two, "I looking forward to get your feedback."

  • "I looking forward to get your feedback."

  • Number three, "I made sure all the customer were helped."

  • "I made sure all the customer were helped."

  • Number four, "I've give my contact details below."

  • "I've give my contact details below."

  • Number five, "I helped my boss

  • "in developing to the project."

  • "I helped my boss in developing to the project."

  • Number six, "I love the project management,

  • which is why I hope you choose me for this position."

  • "I love the project management,

  • which is why I hope you choose me for this position."

  • Number seven, "I am available for an interview

  • "at you're convenance."

  • "I am available for an interview at you're convenance."

  • Number eight, "Yours Sincerely Alan Smith."

  • "Yours Sincerely Alan Smith."

  • Right, that's it with the quiz.

  • Comment your answers down below.

  • - That's it for today's lesson.

  • I hope you enjoyed it and I hope you learned something.

  • Don't forget to connect with me on all of my social media.

  • I've got my Facebook, my Instagram, and my Twitter.

  • And I shall see you soon for another lesson.

Hello everyone, and welcome back to English with Lucy.

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A2 cover letter letter cover paragraph recruiter sincerely

How to write a perfect cover letter in English | Business English Course Lesson 2

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    Summer posted on 2020/04/28
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