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  • so how we schedule our days and how we manage our time is really one of the

  • keys to figuring out how to produce at a very high level how to get a whole lot

  • of stuff done in a short period of time and if there's one change that I've made

  • in my life it's incorporating something called

  • batching when it comes to some things in life batching tasks comes naturally we

  • run the dishwasher after it fills up we water our plants at the same time each

  • week we do our laundry once the hampers full could you imagine how unproductive

  • our lives would become if we decided to break these tasks up into 100 different

  • parts how insane would it be to wash each shirt right after you wore it and

  • yet that's exactly what we're doing when it comes to many other areas of our

  • lives and when you begin to think about how you might be able to incorporate

  • batching into other domains you'll start to find just how powerful it can be by

  • planning ahead and consolidating tasks we can save time prevent constant task

  • switching and focus on the things that really need to get done so this approach

  • did not by any means come naturally to me it was definitely a process of trial

  • and error as well as pulling inspiration from a lot of books that have written on

  • this topic before but I do find that when I'm really intentional with how I

  • schedule my days when I wait until these tasks accumulate and build it up to the

  • point where I can just knock them all out at the same time I find that I build

  • a lot of momentum and I'm able to actually get ahead with my work and

  • clear some space to actually enjoy the work that I'm doing so I want to provide

  • a couple examples that have helped me out the most from email to meetings

  • phone calls and my own creativity so let's hop right into it I want to start

  • with an area that you might least expect to see batching in creativity

  • so I am a filmmaker by trade as you might have seen from the videos that I

  • make on this channel but I don't imagine that a majority of people that watch

  • this really understand what goes into making these videos how long it takes as

  • well as how much stuff I make across all platforms from social content to my

  • newsletter to patreon exclusive content the YouTube videos of course there's

  • just so much stuff that I make in a given week now I've hired a couple

  • people to help me out to bring into that process but for the longest time I just

  • did it by myself and I continue to do a lot of this work on my own and I find

  • that I would never be able to produce this volume of content this amount of

  • stuff if I didn't incorporate some kind of batching I have a newsletter that I

  • send out every week whenever I come up with an idea for my newsletter I'll jot

  • it down on my phone I'm not gonna drop everything and write the whole thing

  • right there then when I have a collection of ideas I set aside some

  • time to write I'll work my way through writing for newsletters in a row each of

  • them typically taking about one hour to write so in just a half day I'll be able

  • to write one month worth of newsletters now all I need to do is schedule to send

  • them out over the next four weeks and I'm done that's one less thing I have to

  • think about similarly once a main video for the channel is completed my editor

  • or I can go about putting together all the social content creating all the

  • captions and scheduling them all out at the same time these tasks are similar

  • they require you to be in the same editing application in the same

  • headspace to become familiar with the same style of creating now this is

  • really important I'm not talking about turning our creative work and our

  • passion into an assembly line that is the last thing that I want you guys to

  • do what I'm talking about is using that creative momentum that energy that

  • you've built to continue to make the same thing using that same mindset that

  • you're already in if you guys remember back to a few weeks ago I did an

  • interview with Steven Kotler about flow once we enter this heightened

  • state of consciousness known as flow our creativity goes through the roof

  • Mackenzie did a 10-year study found that motivation productivity can

  • go up 500% and flow 500% we see creativity spike four hundred seven

  • hundred percent learning Japan whose numbers you're going by the partner

  • defense did some work they found the learning spiked to two hundred thirty

  • percent in flow and here's the funny thing about the human brain we actually

  • are horrible by you for peak performance we the body will move in the direction

  • of peak performance on its own so another way that I've brought batching

  • into my life is through phone calls meetings and interviews so back when I

  • was doing the podcast regularly I found that the only way that I could stay

  • consistent with it was to schedule two to four interviews over the course of

  • one to two days I found that the kind of energy that I needed for interviews was

  • totally different from what I was doing with my video editing and by

  • consolidating them by scheduling with all these people over a short period of

  • time it just made that whole process so much easier and again now that I have

  • four interview shot in two days that those are all of the podcast episodes

  • that I would do for an entire month I do the same thing for phone calls meetings

  • and social activities and for a very important reason these activities

  • require a completely different type of energy and focus compared to my solo

  • creative work if I had to constantly bounce between social meetings and

  • creative work it would absolutely drain me and I wouldn't be able to bring the

  • best of myself to either of these areas so I'll often batch meetings and phone

  • calls on the same day each week I sometimes find myself in a zone of

  • connecting and meeting with other creatives around Los Angeles instead of

  • breaking up multiple days of my week driving around LA to meet with people

  • for coffee or lunch i schedule everything into the same day this way

  • I'm still able to make those connections but I also don't let it interfere with

  • my other work now this might be weird this might I might be alone here this

  • might just be a me thing but I also find that I need to warm my brain up so if

  • I'm talking to somebody in the in the morning and I'm like getting coffee my

  • brain is just not working I am not clicking yet it's not the coffee it's

  • just that I am an idiot and like when I talk to people especially when it's the

  • first person I've talked to in the day I just don't know how to say sentences but

  • then as my brain starts to warm up in my brains like oh that's what we're

  • doing today we're talking to people I feel a lot better about those

  • interactions and I feel like I can get much more out of them and I can enjoy

  • them much more I just you know I just start to talk better unlike this video

  • I've set it before and I'll say it again your inbox is a trap it's one of the

  • most distracting places on your computer and constantly pulls you back again and

  • again throughout the day and each time it does it will typically absorb large

  • chunks of your time but if we decide to instead treat email like laundry the

  • entire flow of our days would change by scheduling an email once a day we're

  • accomplishing two things we're preventing the constant distractions

  • throughout the day of always checking back at our inbox and letting other

  • people's priorities become our own and to once we actually do go through our

  • inbox we can just fly through it it's instead of just like the constant check

  • check check check check check all day it's just check let's just check it

  • might actually be check cuz it's a little bit longer but it's not gonna be

  • checked check you get it you get the point

  • by doing this you prevent task switching and stay focused on checking writing

  • replying and archiving you can do one quick pass through your inbox

  • it might take 30 minutes to an hour but then you're done and you can get back to

  • your work in my experience most people understand that emails often take up to

  • 24 hours even 48 hours to respond to you can even allow up to a week to respond

  • if you have an automatic email responder that lets people know that you only

  • check email once a week now I will say that when it comes to your closest

  • collaborators maybe it's a client should probably have a conversation with them

  • and let them know hey I'm only gonna be checking email once a day or hey once a

  • week this way if something urgent does come on the table you can offer up hey

  • give me a phone call shoot me a text if you really need me but for the time

  • being I'm gonna really experiment with trying to just focus on my work and this

  • is something that most people should be happy about especially if their

  • collaborator you're being more effective more productive during the day and

  • you're not being as distract by all these requests in your inbox I

  • understand that not everyone's work allows this if you're a personal

  • assistant then living inside your inbox is kind of a part of the job but I'm

  • guessing a huge portion of people watching this video don't realize this

  • is even an option.

  • Before I wrap this video up a quick word about our sponsor

  • for this week's video, Storyblocks.

  • Now Storyblocks is a new sponsor to this

  • channel but it's not something that's new to me I've been using them for the

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  • 99% of what you see on my channel is shot by myself but that remaining 1

  • be a pain in the ass to fill it's the planes flying over airports, busy cities

  • filled with people and aerial shots of Los Angeles

  • Instead of spending an

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  • So batching has become a really

  • effective tool that I've used on a weekly basis to just prioritize my work

  • and like I said get a whole lot of stuff done in a really short period of time

  • that said batching is not gonna work for everything I do realize at least for

  • myself that there are definitely tax tasks that either take too long there's

  • simply just one offs that I do once and then I'm done or it might be something

  • where it just drains my energy completely and I'm just unable to do it

  • back to back to back so when it comes to your own work your own productivity

  • you're gonna have to experiment with these things and see what feels right

  • for you above all I'd love to hear from you guys in the comments if you already

  • do something like this maybe you didn't even think about it you didn't even call

  • it batching or maybe it's something that you're inspired to do now I would love

  • to hear about it so let's start a discussion down below in the comments

  • and that's it for this week's video thank you guys so much for watching and

  • I'll see you next time Banna I gotta stop doing that it's so

  • weird

so how we schedule our days and how we manage our time is really one of the

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A2 US inbox check check week check email schedule

One Way to Effectively Manage Your Time

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